Maggie Valley Moonlight Race August 17th & 18th,
2007
Volunteers make the Moonlight Race Successful!
This year's event will require more
than 100 volunteers willing to donate their time and energy to make the race an
overwhelming success. What is it all about??
Benefits and Requirements
·
Free volunteer T-shirt.
·
Free Entry to the post-race party and eligible to win door
prizes at awards ceremony.
·
Must be 15 years or older. (Volunteers under 15 must be
accompanied by an adult.)
Pre-Race – administrative / data entry,
race entry distribution, packet stuffing, logistics, set-up, expo, signage,
late registration and packet distribution.
Race Day – parking, late registration and
packet distribution, logistics at venue and finish line, course marshals, water
stations, hospitality, post race party, kid’s races, venue breakdown and
cleanup.
Please contact the Volunteer Coordinator, Beth Brown (828) 926-4465 with any
questions. A volunteer form can be found at the bottom of this page. Also, you
can e-mail beth@bethbrownphoto.com.
Volunteer Job
Descriptions
Distribute
race entries to various retail locations around the Maggie Valley area. This
duty will take place during July and early August.
Work with a team of volunteers to put together race goodie
bags for runners and volunteers. This will most likely take place August 11th
at a yet determined location.
Logistics volunteers assist with Thursday, Friday and
early Saturday morning of race weekend with race course barricades and traffic
control devices. This is a physically demanding job. Three-hour shifts are
available Thursday, Friday and Saturday.
Work with a team of volunteers in the placement and
handling of venue and race logistics signage as well as sponsor banners at the
race venue and Health, Fitness and Outdoor Expo. Friday, August 17th, 8AM – Noon, Saturday,
August 18th, 10PM – Midnight and Sunday, August 19th, 10AM – Noon.
Work with expo management and vendors at the Health,
Fitness and Outdoor Expo. Friday, August
17th, 10AM – 1PM, Saturday, August 18th, 11AM –
1PM.
Assist runners with registration at the Health, Fitness
and Outdoor Expo on Friday, August 17th, 11AM – 6PM Saturday August
18th, 11AM – 4:30PM or 4:00PM – 8:30PM.
Assist runners and spectators with parking close to and
remote from the venue on Saturday, August 18th, 5PM – 8PM.
Course Marshals (40 Volunteers)
Positioned at various points on the race
course, course marshals ensure runners follow the route and assist law
enforcement with traffic control. Course marshals also cheer the runners on as
they pass. Saturday, August 18th, 6PM – 9:30PM.
Water Stations (30 Volunteers)
Positioned at various points on the race
course, water station volunteers ensure runners have water or performance
beverage as needed. Water Station volunteers also cheer the runners on as they
pass. Saturday, August 18th, 6PM – 9:30PM.
Finish Line (10 Volunteers)
Positioned
at the finish line, these individuals retrieve the time-recording chips
attached to runners' shoes and turn those chips in to race officials for timing
results. Finish line volunteers also direct and assist runners to water and
refreshments as well as assist medical personnel if there is a runner in
distress. Saturday, August 18th, 5:30PM – 9:30PM.
Hospitality
and Post Race Party (10 Volunteers)
Assist
in the preparation distribution of food and beverages to runners and guests at
the post race party. Saturday, August 18th, 5:00PM – 10:00PM.
Kid’s
Races / One Mile Fun Run (10 Volunteers)
Assist
with the distance appropriate Kid’s races for ages toddler – age 10. Saturday,
August 18th, 5:45PM – 7:00PM.
Venue
Breakdown and Cleanup (20 Volunteers)
Breakdown of venue on Saturday, August 18th,
8:00PM – 12 Midnight. This job is physically demanding.
Maggie Valley Moonlight Run – Volunteer Form for 2007 Event
Name:
_________________________________ Day Phone ____)___________
Address____________________________
Evening Phone (____)____________
City___________________ ST
_______ Zip ________
E-mail _______________ T-shirt Size
______________
Please
select first, second and third Choices WITH times available to work.
|
JOBS
|
SHIFTS NEEDED
|
Date / Time Available
|
Choices
1st, 2nd
3rd
|
|
Friday, August 17th
Health, Fitness & Outdoor
Expo
|
11:30AM
–3:30PM or
3:00 PM – 6:00 PM
|
|
|
|
Saturday,
August 18th
|
RACE DAY
|
|
|
|
Late Registration & Packet
Pickup
|
11:30AM – 4:00PM
|
|
|
|
Late Registration & Packet
Pickup
|
3:30PM – 8:30PM
|
|
|
|
Chip Distribution / Removal
|
5:00PM – 10:00PM
|
|
|
|
Hospitality and Post Race Party
|
5:00PM – 10:00 PM
|
|
|
|
Parking
|
5:00PM – 8:00 PM
|
|
|
|
Course Marshal
|
6:00 – 9:30 PM
|
|
|
|
Kid’s Races / One Mile
|
5:45 – 7:00 M
|
|
|
|
Venue Breakdown & Cleanup
|
8:00 PM - Midnight
|
|
|
(See job
description for each job requirements)
WAIVER
MUST BE READ, SIGNED AND MAILED to Maggie Valley Moonlight Race, PO Box 1222, Maggie
Valley, NC 28751 or faxed to (828)
926-9398
OFFICIAL WAIVER: I know that volunteering at this event may have certain risks
associated with traffic, weather conditions or other unknown risks. Having read
this waiver and knowing these facts and in consideration of acceptance of my
entry, I for myself and anyone entitled to act on my behalf, waive and release
Motion Sports Management, the Maggie Valley Area Visitors Bureau., Town of Maggie
Valley, Haywood County, the State of North Carolina and any and all persons,
sponsors and entities, their representatives and successors from all claims or
liabilities of any kind arising out of my participation even though said
liability may arise out of negligence or carelessness on the part of the
persons named in this waiver. I grant permission for all of the foregoing to
use any photographs, motion pictures, recordings, or any other record of this
event for any legitimate purpose. Parents must sign if participant is under 18
years of age. This is to certify that my child has permission to complete in
this event, is in good physical condition and that event officials may
authorize necessary emergency treatment.
__________________________________________________________________
Signature of Volunteer Date (Signature of Parent or Guardian if
under 18 years)